For organisations

Trade-fair setup for the VR tour

The VR tour takes about three minutes and ends at a QR code to take away. This list helps run it reliably at a stand. To the VR room (“For staff” section)

Checklist

• Own 5 GHz router or hotspot – Fair Wi-Fi is often overloaded. Headset, phone and TV on your own fast network.
• Prepare offline – On each headset choose “Prepare for offline” once beforehand on good Wi-Fi; at the stand, test-start without internet. The map background and “Weather now” are not available offline – the tour still runs.
• Mark a safety area on the floor – At least 2 × 2 m free and marked (tape), Guardian on. The tour needs only about one metre, less when seated – provide a chair without wheels.
• Hygiene pads and cleaning wipes – Fresh face pads or disposable covers, wipes for headset and controllers after each visit.
• Power bank and charging cables – Charge headsets and controllers in between; set a charging plan so one headset is always ready.
• Spare headset and spare controllers – Plus spare batteries for the controllers and one wrist strap per controller.
• Casting to a monitor or TV – So people waiting can watch and staff can help. Guide in the “For staff” section of the VR page; test it at the stand beforehand.
• Trained staff per station – One person who knows start, abort, feeling unwell, cleaning and the staff “Reset” button.
• Offer seating, advise glasses wearers – Let people sit if they want. Anyone who cannot wear their glasses sees the tour on a screen.
• Dress rehearsal – Play it through once completely (headset, controllers and hands, scan the QR code, reset after inactivity), ideally at the stand with its network.

Short briefing script

1. Greeting – “Hello! Would you like to see in three minutes how much water is in your place – no knowledge needed?”
2. VR explanation – Put the headset on, fit the wrist straps, show the floor boundary. “Point the ray at a button and press the trigger. If you feel dizzy, tell me at once and we pause.” Offer a seat.
3. Start – Hand over the headset, have them point at “Start the tour” on the start card. Keep an eye on the TV.
4. During the tour – Do not prompt; guess along at the questions. If someone feels unwell, stop at once: headset off, sit down, offer water.
5. Debrief – “What surprised you?” – Then show the QR code or read out the link. Go deeper in the builder if wanted. Clean headset and controllers; the page resets itself (or use the staff button).

The figures in the tour are orientation values from climate data and fixed reference sizes. Where something is not worth it, the page says so – please stay just as honest at the stand.